Administrative Assistant / Bookkeeper, FSJ Chamber of Commerce

Could the Fort St. John and District Chamber of Commerce be the right fit for you?

Are you interested in getting involved with the Business Community?

Are you a dynamic team player with lots of motivation and ideas?

Do you like to engage with people and help them with solutions?

You might be what we are looking for!!

About Us

The Fort St. John and District Chamber of Commerce is a non-profit organization that has been in the community since 1974. Our mandate is to provide Advocacy, Education, and Business Opportunities to our Membership which is approximately 400 strong. We provide networking and social opportunities for our members to expand their businesses. We advocate on behalf of our members to protect their interests locally, provincially and nationally. We provide opportunities to educate our members on business development practices and initiatives. Our Mission is;

Enhance Business to Build Stronger Communities.

FSJ Chamber Philosophy: The FSJ Chamber is an engaged and progressively growing organization - featuring staff focused on creating value for our Members while enhancing our community and creating opportunity. FSJ Chamber staff will be exposed to a wide variety of sponsorship, advertising and business events that will assist our clients in monetizing their businesses. We don’t expect you to know everything, but we expect enthusiasm to learn, receive positive coaching and possess tremendous energy to drive business success - both ours and our members.

Location: Fort St. John, BC
Hours of operation: 9:00am – 4:30pm
As this position is part-time and flexible to work appropriate hours for the right candidate.

Compensation: Hourly  

Benefits: TBD

Start Date: When the right candidate is found

Job Description:

The FSJ Chamber of Commerce is looking for a personable and highly-organized Administrative Assistant /Bookkeeper to join our dynamic team. The position handles a range of administrative duties, including:

• Weekly bookkeeping reports
• Reception duties, responding to general inquiries via telephone and e-mail;
• Distributing mail, courier and email correspondence;
• Co-ordination of meetings, including initiating invitations, notices, agendas and lunch as required;
• Administration of Chamber Member Benefits programs;
• Maintaining accurate database records with an eye for inconsistencies and errors;
• Invoicing and preparing renewal letters and new membership packages and presentations;
• Reconciliation of payments and revenues supported with appropriate documents;
• Handling event registration using Constant Contact and Eventbrite and providing on-site registration (will occasionally involve working outside of regular business hours);
• Administrative tasks for event preparation and registrations;
• Overall admin support, word processing, correspondence, bank deposits, reconciliations and invoicing;
• Maintaining inventory of office supplies; and
• Coordinating repair and maintenance of office equipment.
• Assist with marketing and social media, newsletter and event advertising
• Accurate and professional recordkeeping with a keen sense of spelling, accuracy and thoroughness;

We are looking for a candidate with the following qualifications:

• Excellent customer service skills;
• Excellent written and verbal communication skills;
• Professional interpersonal skills;
• Ability to set priorities and operate effectively within a fast pace, multi-tasking environment;
• Must be a self-starter who demonstrates a high degree of initiative and flexibility to deal effectively with changing requests and demands. Must be able to foresee a need and address it; Effective troubleshooting and problem-solving skills required, with the confidence to make decisions; 
• Excellent organizational skills;
• Advanced Microsoft Office skills, including Excel and Word;
• Knowledge of Constant Contact, Acrobat and WordPress would be an asset; 
• Event planning, marketing and social media experience are an asset;
• Additional tasks as necessary

Wage and hours are dependent on experience. 

Applications will be accepted until the position is filled. Please apply with a resumé and cover letter to Kathleen Connolly, CEO, at info@fsjchamber.com.